International Success in SAP Fiori: Accelerating and Unifying Financial Investment Planning for a Global Client

Managing capital investment projects and extensive maintenance across plants in several countries without real-time data is every financial and project manager’s nightmare. Our client, a global leader in renewable packaging materials, set out to transform this process. The solution? Smart4Projects, a SAP Fiori-based application we built to replace fragmented legacy systems and integrate planning seamlessly with the core SAP system.

This project confirms that Mibcon’s development and consulting expertise stands strong even in the most demanding international environments, delivering complex custom solutions under intense time pressure.

The Challenge: Two Separate Worlds, a Tight Deadline, and No Turning Back on Legacy Licenses

The client’s legacy project management system hit both technical and operational limits. Early-stage project planning relied on MS Project and a legacy tool called Protox, with data transferred into the main SAP database via overnight batch jobs. As a result, pre-execution costs could not be reported in real time. On top of that, each plant managed its own reporting, resulting in a confusing maze of over 40 different reports.

To add to the complexity, the project had an unyielding deadline. The client decided not to renew licenses for their existing tools—making the April 2025 go-live non-negotiable, with no turning back.

In a competitive international tender, Mibcon’s deep SAP know-how and compelling feasibility study secured the win, even against strong local incumbents.

The Solution: Smart4Projects – Complete Project Lifecycle on SAP Fiori

As a bespoke customer solution, we designed and developed Smart4Projects, establishing a single source of truth for managing capital investments across plants in Finland, Sweden, and Belgium, with planned expansion to Poland.

Smart4Projects covers the entire lifecycle of an investment or maintenance project—from initial ideation and approval workflows to cost planning, budgeting, forecasting, execution, and final asset capitalization in accounting.

Key technical and process highlights:

• Full SAP integration without overnight syncs: Operating in a SAP Fiori environment on top of the internal SAP database, the application connects directly with SAP PS, MM, PM, FI, and CO. Mid-tier interfaces were completely eliminated, making data available instantly in real time.
• Radically simplified reporting: We consolidated around 40 cluttered reports into a handful of key dashboards featuring instant drill-down capabilities down to individual purchase order items.
• Standardization with local flexibility: We introduced unified phase management and approval workflows across all countries. Simultaneously, the system remains configurable to respect local operational differences across plants.
• Advanced approval workflows: The solution incorporates extended approvals for safety, energy, and environmental compliance (EEQ), as well as a transparent budget increase process with clear reporting.

The Result: A Modern Tool Saving Time and License Costs

By adopting this SAP Fiori application, the client gained a modern, user-friendly, and easily scalable environment where employees work intuitively without switching between multiple tools.

Thanks to a smooth delivery under strict time constraints, the customer successfully phased out legacy software, optimized licensing expenses, and gained complete control over capital investment projects across European plants.

Why Build Custom SAP Solutions with Mibcon?

This milestone development project once again demonstrates that:

1. We tackle demanding international challenges: Our solutions operate at scale for global organizations with tens of thousands of employees.
2. We replace inefficient legacy applications: We build modern, custom SAP Fiori/UI5 applications tailored to exact business needs, replacing fragmented tools from third-party vendors.
3. We deliver under tight deadlines: From initial feasibility study to go-live, we deliver on time, with top quality, and aligned with core client processes.

Ready to unify planning and reporting in your organization?

Are you considering replacing outdated spreadsheets or legacy apps with a modern solution integrated directly into SAP?

Contact us today to explore how our custom SAP applications can streamline your business processes.