Procurement Under Control from Request to Close: A Planning Application for GasNet in SAP Analytics Cloud

For GasNet s.r.o., we developed Procurement Plan, a modern planning application built in SAP Analytics Cloud (SAC). It replaced fragmented tracking across Excel spreadsheets and a legacy SAP BPC system. The procurement team now has a single tool, integrated directly with SAP Cloud ERP, that automates deadline tracking, gives clear visibility into buyer capacity, and simplifies the year-end close.

From Manually Maintained Spreadsheets to a Fully Integrated Procurement Plan

The procurement departments of GasNet and GasNet Služby manage dozens of complex activities, from tender preparation and contract amendments to strategic projects and process changes. Previously, the team relied on a combination of MS Excel and SAP BPC, with no automated integration with surrounding systems.

This resulted in fragmented information, the need to manually track the status of legal actions in the SAP S/4HANA ERP system, a lack of an audit trail when deadlines shifted, and a labor-intensive year-end closing process that required archiving records into separate files.

To address this, we designed and deployed the Procurement Plan application in SAP Analytics Cloud, built with SAC’s story-based application design. The tool serves as the central hub for procurement activities and is integrated with GasNet’s core systems. It synchronizes legal actions, material groups and buyer data daily from SAP S/4HANA Cloud Public Edition, pulls data from SAP SuccessFactors, and supports SharePoint templates for bulk imports. Automated background jobs refresh reporting hourly, run daily backups and check legal action milestones.

A Single Source of Truth with a Full Audit Trail

The procurement team and executive leadership now share a single source of truth, with a complete change history for every activity. The system prevents errors through dynamic mandatory-field checks and duplicate detection, shows buyer capacity in a Gantt chart, and sends automatic notifications for overdue milestones.

Bulk updates and controlled archiving have freed buyers from routine administrative work and cut the year-end close from weeks to minutes.

Find the summary of the project in this PDF document. 

About GasNet s.r.o.

GasNet s.r.o. is the largest operator of the gas distribution network in the Czech Republic, delivering reliable natural gas supply to more than 2.3 million consumption points. Its network covers approximately 80% of the country’s territory, excluding Prague and the South Bohemian Region.

The company operates an extensive system of gas pipelines and plays a key role in the Czech Republic’s energy infrastructure. GasNet is committed to modernizing and securing its distribution system, optimizing both operational and investment costs, and actively pursuing sustainable development and innovation within the energy sector.

The company is headquartered in Ústí nad Labem.